Bath and East Somerset Council will improve purchase-to-pay (P2P) efficiency by implementing a data capture solution from document management and imaging company, Version One. This solution, DbCapture, is being piloted in one of the council’s largest departments in April 2012 with full go-live expected by October 2012.
DbCapture, which will be integrated into the council’s Agresso Business World enterprise resource planning (ERP) system from UNIT4, will automatically capture 70% of data from 50,000 purchase invoices processed by the council every year. The implementation forms part of a wider project to standardise, streamline and centralise the council’s financial processes.
Sue Timbrell, Bath and East Somerset Council’s P2P project manager, said: “We are looking to work smarter and more efficiently by further automating the purchase-to-pay process. After evaluating the market, Version One’s DbCapture was selected because of its tight integration into Agresso Business World and the speed at which the solution extracts data.”
Version One’s DbCapture uses optical character recognition (OCR) technology to automatically capture data from scanned purchase invoices, significantly reducing manual data entry. This data is verified against the ERP system with any data discrepancies instantly flagged-up to the user. The invoice data is subsequently uploaded to Agresso Business World.
Timbrell said: “By automating the processing of 50,000 purchase invoices per year using DbCapture, we will significantly improve P2P efficiency including cutting time-consuming manual data entry. This will allow finance staff to concentrate on more value adding activities. We anticipate DbCapture providing us with a return on our investment within just 12 months.”
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